Short answer
Clockify is our top pick for small businesses, scoring 89/100 when price and ease of use carry more weight. Paid plans start at $3.99/user/mo (Basic, billed annually ($4.99 monthly); approvals and invoicing on Standard ($5.49)).
This list uses the same tools and ratings as our main time tracking tools ranking, reweighted for teams of roughly 1 to 50 people: price and ease of use count for more, and enterprise depth counts for less. Tools that score 70 or higher on the small-business weights are included.
The reviews
Starting price$3.99/user/moBasic, billed annually ($4.99 monthly); approvals and invoicing on Standard ($5.49)
Free trial / planFree plan (up to 5 users); 7-day trial, no card
Main score89/100
Clockify is a time tracker from CAKE.com with timers, timesheets, a kiosk and reports. The free plan covers up to 5 users with unlimited tracking and projects; Basic ($3.99 per seat billed annually) adds billable rates; Standard ($5.49) adds approvals, invoicing, time off and locked timesheets; Pro ($7.99) adds budgets, GPS, scheduling, expenses and labor cost; Enterprise ($11.99) adds SSO, SCIM and an audit log.
Who it's best for
Small and mid-size teams that want timesheets, approvals and invoicing for the lowest per-seat price.
Strengths
- Approvals, invoicing and locked timesheets from $5.49 a seat billed annually
- Free plan for up to 5 users with unlimited projects
- SSO, SCIM and audit log on Enterprise ($11.99)
Watch-outs
- Budgets, GPS and activity monitoring need Pro ($7.99)
- Every invited user counts as a paid seat
- Free trial lasts 7 days, the shortest here
Skip it if: You want time captured automatically from your apps rather than started with a timer.
Read our full Clockify review →
Starting price$9/user/moStarter, billed annually ($12 monthly); Premium $16 ($24 monthly)
Free trial / planFree plan (up to 3 users); 30-day trial
Main score87/100
Toggl Track is a timer-first time tracker with manual and real-time timers, calendar integrations, tasks and reports; Toggl now sells it as one subscription with planning features. Free covers up to 3 users; Starter ($9 per user billed annually) adds billable rates, project estimates, team reports and time off; Premium ($16) adds timesheet approvals, labor costs, profitability reports, fixed-fee projects, Jira and Asana integrations and SSO.
Who it's best for
Agencies, consultants and teams that want people to actually track their time, with minimal friction.
Strengths
- Timers and calendar integrations on the free plan
- 30-day trial of paid plans
- Rated 4.5/5 on G2 across 1,684 reviews
Watch-outs
- Free plan stops at 3 users
- Approvals and SSO need Premium ($16 annually, $24 monthly)
- Time off management and capacity planning are add-ons ($2 and $5 a user)
Skip it if: You need approvals and SSO on a tight budget.
Read our full Toggl Track review →
Starting price$8.50/user/moTeam, billed yearly, 5-seat minimum ($10 monthly)
Free trial / planFree plan (up to 5 users, no integrations); 14-day trial, no card
Main score85/100
Everhour is a time tracker that adds timers to project management tools such as Asana and Jira. The free plan covers up to 5 users with time tracking, projects and reports but no integrations or financial metrics; the Team plan ($8.50 per seat billed yearly, minimum 5 seats) adds native integrations, billing, budgets, invoicing, scheduling, time off, time approval and SSO.
Who it's best for
Teams that plan work in Asana, Jira or a similar tool and want time, budgets and invoices next to their tasks.
Strengths
- Every feature, including SSO, on the single Team plan
- Rated 4.7/5 on G2
- Asana and Jira integrations on the paid plan
Watch-outs
- Team plan bills at least 5 seats ($510 a year)
- Free plan has no integrations
- Smallest G2 review base here (183 reviews)
Skip it if: You're a team of one or two who'd pay for 5 seats.
Read our full Everhour review →
Starting price$3.99/user/moStarter, billed annually ($5.49 monthly); Ultimate $9.99 ($13.99 monthly)
Free trial / planFree plan (unlimited users and projects); 14-day Ultimate trial
Main score80/100
TimeCamp is a time tracker with automatic tracking of apps and websites, timesheets, invoices and reports. Free covers unlimited users and projects; Starter ($3.99 per user billed annually) adds invoicing; Premium ($6.99) adds budgets, estimates and budget alerts; Ultimate ($9.99) adds billable rates, timesheet approvals, screenshots and SSO. Its AI Time Tracker is usage-based, at an estimated $6 per user a month.
Who it's best for
Larger teams that want to start tracking for free, and companies that want automatic app and website tracking.
Strengths
- Free plan with unlimited users and projects
- Rated 4.7/5 on G2
- Starter from $3.99 a user billed annually
Watch-outs
- Billable rates and approvals only on Ultimate ($9.99)
- AI Time Tracker is billed by usage
- Monthly billing costs about 40% more than annual
Skip it if: You bill clients by the hour and want rates without paying for the top plan.
Read our full TimeCamp review →
Starting price$9/user/moTeams, billed annually ($11 monthly); Enterprise $14 ($17.50 monthly)
Free trial / planFree plan (1 seat, 2 projects); 30-day trial, no card
Main score83/100
Harvest is a time tracking and invoicing tool for client work, with expenses, project estimates and payment integrations. Free covers 1 seat and 2 projects and includes invoicing; Teams ($9 per seat billed annually) adds unlimited seats, team reporting, billable and cost rates, and accounting and payment integrations; Enterprise ($14) adds profitability reporting, timesheet approvals, SAML SSO, an activity log and required notes.
Who it's best for
Agencies, studios and consultancies that bill clients by the hour and want invoices built from timesheets.
Strengths
- Invoicing and expenses on every plan, including Free
- Billable and cost rates on Teams ($9)
- 30-day trial without a card
Watch-outs
- Free plan covers only 1 seat and 2 projects
- Timesheet approvals and SSO need Enterprise ($14 annually)
- Lowest G2 rating here (4.3/5)
Skip it if: You need approvals but don't want to pay $14 a seat for them.
Read our full Harvest review →
Starting price$4.99/user/moStarter, billed annually ($7 monthly); approvals and payroll on Team ($10)
Free trial / planFree plan (1 seat); 14-day trial, no card
Main score84/100
Hubstaff is a time tracker for distributed teams with activity levels, screenshots, app and URL tracking, and payroll. Free covers 1 seat; Starter ($4.99 per seat billed annually) includes 500 screenshots per seat a month and client invoices; Grow ($7.50) adds project budgets, expenses and 1 integration; Team ($10) adds timesheet approvals, full payroll, scheduling, time off and unlimited screenshots and integrations; Enterprise adds SSO, SCIM and HIPAA and SOC 2 compliance.
Who it's best for
Remote and outsourced teams paid by the hour that need proof of work, scheduling and payroll in one tool.
Strengths
- Activity levels and screenshots on every plan
- Timesheet approvals, payroll and scheduling on Team ($10)
- Largest G2 review base here (2,338 reviews)
Watch-outs
- Free plan is limited to the owner's seat
- Screenshots are capped at 500 or 1,500 per seat on Starter and Grow
- SSO needs Enterprise
Skip it if: Your team would see screenshots and activity tracking as surveillance.
Read our full Hubstaff review →
Starting price$9/user/moStarter, billed yearly, up to 5 users ($11 monthly); Premium $16
Free trial / plan14-day trial (no free tier)
Main score78/100
Timely records activity in the background and drafts timesheets with AI, so people review time instead of starting timers. Starter ($9 per user billed yearly) covers up to 5 users and 20 projects with billable rates and one-off budgets; Premium ($16) allows up to 50 users and adds recurring budgets, internal cost rates and teams; Unlimited ($22) adds locked time, multiple currencies and Azure AD.
Who it's best for
Consultancies and agencies whose people forget to start timers and want timesheets drafted for them.
Strengths
- Automatic tracking and AI-drafted timesheets
- Rated 4.8/5 on G2, the highest here
- Billable rates and budgets from Starter
Watch-outs
- No free plan
- Starter caps teams at 5 users and 20 projects
- Locked time needs Unlimited ($22)
Skip it if: You want a free plan or a basic timer for a large team.
Read our full Timely review →
How we weighted this list
| Criterion | Main ranking | Small business |
|---|
| Time capture | 20% | 14% |
| Timesheets & approvals | 15% | 10% |
| Billing, budgets & invoicing | 20% | 14% |
| Reporting & integrations | 15% | 10% |
| Ease of use | 15% | 26% |
| Price & value | 15% | 26% |
FAQ
What are the best time tracking tools for small businesses?
Clockify scores highest (89/100) once price and ease of use carry more weight, followed by Toggl Track, Everhour.
How is this different from your main ranking?
Same tools and the same 0 to 5 ratings, but price and ease of use count for more, because small teams rarely have an admin or a big budget. The weights are in the table on this page.
Which time tracking tools are cheapest for a small team?
See the starting prices in the comparison table; free plans and trials are listed next to them. Price the plan that covers your team size, not only the entry plan.
What should a small business look for?
A free plan or low entry price, quick setup without an admin, and the two or three features you need on day one. Avoid paying for enterprise controls you won't use yet.
Vettlo Editorial TeamResearched and written by the Vettlo editorial team using our methodology. Prices and plan details come from each vendor's public pricing page.